If you missed the first article, you can find it here. Today, I’m going to touch on step 3 & 4 in better communicating mission trip opportunities. This week I’m going through each of these steps as I prepare for our student missions information meeting with parents December 5th.
1. Get your ducks in a row.
2. Set a date
3. Have the meeting
- Once you’ve got everything together for the meeting and you’ve finished your booklet, go ahead and have the meeting. As the meeting approaches, study what you’re going to be talking about. I know this goes without saying, but you won’t believe the times that I’ve let my pride get in the way of effectively communicating to parents. 10 times out of 10 when that has happened, it’s been because I assumed I knew the details of what I was going to talk about. You only get once chance with these parents to set the tone for the mission trips, use it effectively and wisely–STUDY.
- Here is what I suggest for the order of the meeting:
Why you are taking mission trips
Overview of the mission trips
The desired “end result”
Question & Answers
- Make sure you point out the application and let them know that you’d like them to take it home, talk it over as a family/pray, and then fill it out. What you want to avoid, as much as possible, are students filling out applications while you’re talking. Explain that they need to be more intentional about whether they go on the trip or not.
- This is the easiest step to forget. Remember to follow-up with students after they turn in their applications. In the past, it’s been really easy for me to get their application, glance over it, and accept them to the team. That habit has only hurt the team once on-field. Not every application you get should be approved. Read over the applications, pray about them, and CALL THE STUDENT to see why they want to go. I promise you won’t regret it!